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How to Find Your Google Contacts in the New Gmail Interface (Video Demo)

Have you laid eyes on Gmail’s new look? If you haven’t, you probably want to stop everything you’re doing right now and take a peek.

The new interface is fresh and cool, not to mention very helpful for staying productive. With the new interface you get to view your Google calendar, and there are even smart responses that show up at the bottom of each email so that you can respond in a flash without typing a single thing!

After upgrading to the new look there were so many cool features and I was totally smitten once I upgraded. BUT THEN… I couldn’t find the contacts.

Where are my Google Contacts?

Now that you’ve upgraded, the first question you’ll ask yourself is, “Where in the world did everything go?”  

You might be struggling a little bit like I did at first, trying to figure out where things are. For starters, the buttons are totally different so that makes using Gmail a little different from the ways you’ve used it over the last 10+ years.

Here’s a great example: one of the features I used on the old Gmail interface were Google contacts. When I initially upgraded my Gmail interface, I was excited because everything looked so fresh, but I was immediately frustrated when I couldn’t figure out where my beloved Google contacts were.

If you’re a Google contacts user who’s recently upgraded to the new Gmail look, chances are that you got a bit frustrated just like I did. So today, I’m going to show you how to find your Google contacts inside your new Gmail interface. It’s actually quite simple.

 

The Old Way of Accessing Google Contacts

With the old Gmail interface you had a drop-down list right under the Google logo and you could get to your contacts with no issue.

You could easily switch between mail, tasks, and contacts in a flash.

With the old Gmail interface you had a drop-down list right under the Google logo and you could get to your contacts with no issue. You could easily switch between mail, tasks, and contacts in a flash.

Google Contacts in the New Gmail Interface

In the new Gmail interface, you’ll find your Google contacts somewhere a little different. In the upper right, if you click on the small grid of nine squares in the top right corner of the Gmail window, it shows you the different apps that you have available. You’ve traditionally found your calendar, Google Drive, or Google Docs here. That is now where to look for your Google Contacts.

I the new Gmail interface, you’ll find your Google contacts somewhere a little different. It’s in the upper right. If you click on the small grid of nine squares in the top right corner of the Gmail window, it shows you the different apps that you have available. You’ve traditionally found your calendar, Google Drive, or Google Docs here. That is now where to look for your Google Contacts.

Once you’ve clicked on the square grid, just click on Contacts and you’re there. Google contacts now open in a new tab.

This is where you can add and edit contacts or import contacts from other programs, just like you used to. If you have maintenance to do with your contacts, this is where to go.

If you’ve got an easy button on your desk, go ahead and give it a push because you’ve found your Google contacts again! Did you like this tip? Like my page on Facebook or subscribe to my YouTube channel so that you can see more handy video tech tips just like this every

How to Change Appointment Colors Within One Google Calendar (Video Demo)

Can you color code appointments on one single Google calendar?

Someone recently asked me this question and I’m embarrassed to say that I didn’t know this was something you could do! Sure enough you can change the color of different appointments within a single Google calendar. 

You can view all of your Google calendars overlaid against each other in one screen or on the same phone app, but there’s a good chance that you didn’t know you could change the colors of appointments that are on the same Google calendar.

I mean, seriously. How could this feature sneak past my line of x-ray tech vision? It’s easy enough to have different calendars where each has its own color, but to be able to change the colors of different appointments that are on the same calendar is so cool!

Google calendar is absolutely phenomenal when you take advantage of sweet little golden features like this.  Let’s get into how you can change your Google calendar appointment colors so you can coordinate your calendar like an ultra organized powerhouse.

Take a look at the step-by-step tutorial at timestamp 0:55.

Here’s how you’ll do it!

Simply go into your calendar and right click on an existing appointment or create a new one. Once you’ve right clicked on an appointment, you can quickly and easily choose a color that stands out to you.

That’s right. It’s that easy! It works for recurring appointments too!!

Let’s say you have a recurring appointment for your gym workouts every morning. When you right click and change the color, Google will ask if you want to edit the current event (the one you right clicked on) or all events.

If you choose all events, Google will change the color of your recurring gym appointment so that they’ll all be the new color you’ve chosen. When you go to your calendar for a quick glance at what you have coming up for the week, you’ll see your gym appointment standing out in your shiny new color choice.

So there you have it. You can color coordinate your appointments without creating separate calendars within your Google calendar account. 

It’s a surefire way to be ultra-organized and have the ability to know what something is on your calendar at a glance. Not just to make your calendar look pretty of course, but to make appointments faster for you to see and understand more easily.

You can even color coordinate scheduled client work and different types of client calls so you know what type of calls they are at a glance.

Will you color coordinate your calendar? Or have your Virtual Assistant tackle it in his or her downtime? How many calendars can you consolidate into one now that you know about this feature? Tell me in the comments.

google, calendar, tips, appointment, reminder, notifications, tech, email, colors

How to Set the Right Google Calendar Reminders (Video Demo)

Well, look at you using your shiny organized Google calendar to manage everything. You’ve got meetings, doctor’s appointments, projects to work on, and everything’s working great for you. You’ve set up all your appointments so well that you even set reminders to notify you a few minutes before each appointment on your calendar! Go you!

I don’t know about you but I love those reminders so much. I love how I can set each appointment on my Google calendar to remind me hours and even minutes before each appointment so I can remember that something’s coming up. If I have a meeting coming up, I set my reminder so that I can gather my meeting materials and get prepared.

If you use Google calendar, surely you’ve noticed that every time you create an appointment, you get those reminders that pop up on your phone, computer, or both. You set them up every time you schedule an appointment time slot on your calendar.

But there’s only one thing…What if you don’t want to manually adjust that reminder every single time you create an appointment?

What if you want all of your appointments to notify you twice: 30 minutes and 5 minutes beforehand with a pop-up?

Here’s the good news! There’s a way to set your reminder preferences so they automatically populate for you. Let’s take a look at how you can do this, even if you’re a new Google calendar user.

First you’ll create an appointment on your Google calendar. After you fill in your appointment information, you’ll click more options. Here you have the opportunity to change how you get notified. The problem is that Google gives you some default settings that are really easy to change.  I personally like to receive my reminders thirty minutes and five minutes before each appointment, but you can change that to be whatever you want. Some people even set their reminders to be the day before and the hour before.

Google gives you default reminder settings that may not suit you, and manually changing the settings on each appointment is a waste of time.

There’s a special but easy setting to edit so that you can control the default settings and never have to manually adjust the reminders on each appointment again!

Here’s how you’ll do it!

First, you’ll want to click on settings and sharing on the left hand side next to your calendar. Then, you’ll want to scroll to event notifications. Here you’ll be able to modify your reminder settings.  

Next, you’ll remove the existing email notification and add a preferred notification time. It can be the day before, an hour before, or even 5 minutes before, it’s totally your prerogative. There. Now you’ve stopped to sing the Bobby Brown song. Congrats! You’ve officially got that song stuck in your head all day!

Now, let’s get back to it.

All of the appointments on my calendar in the how-to video above previously had default reminders set for a pop

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