How to Speed Up Making Empty Folders with Keyboard Shortcuts (Video Demo)

The only thing I love more than good food, traveling, outdoor exercise, and a leisurely trip to a winery is – DIGITAL ORGANIZATION.

Just like Monica Geller loves her apartment being organized, I love my computer being organized (and yours, too, while we’re at it!). 

But while you might know my love for all things digital organization (and good wine!), there’s an excellent chance that you didn’t know how much I love keyboard shortcuts.

I use keyboard shortcuts to literally whip through any and every computer task. Just editing this blog post, I’m barely touching my mouse to navigate around the words. I love not having to keep reaching for my mouse when keyboard shortcuts can help me navigate my computer faster! 

With time being the one thing we wish we could grow on trees, saving every moment of it is key. From copying and pasting to undoing a task (and that’s just scratching the surface!), keyboard shortcuts save a huge chunk of time in front of a computer. Trust me.

I was recently creating monthly folder templates for my students so that if they didn’t feel like creating a bunch of folders themselves, they wouldn’t have to. During this project I found myself flying through setting the folders up with a series of keyboard shortcuts, so I want to show you how fast it can be to make a bunch of folders in a flash.

Not only is this keyboard shortcut easy, it’s a totally time saver!

 

Here’s the Folder-Creation Keyboard Shortcut

The shortcut I’m using to create folders in lightening speed is Ctrl-Shift-N to create a new folder. Here’s how I applied this shortcut to my task:

I’m naming the initial new folder I’ve created as “2017-01”. In this example the naming convention is YYYY-MM.

When I make the first new folder I enter the year and month as the folder name, and then I copy that folder name onto my clipboard (that’s Ctrl-C (Cmd-C for Mac) to copy the name of the folder I’ve just created).

Now that I have that folder name on my clipboard, I can create another new folder with Ctrl-Shift-N (Cmd-Shift-N for Mac) and then while the folder name is New Folder, highlighted, I hit Ctrl-V (Cmd-V) to paste the name that was on my clipboard (“2017-0”). Then I can add the next number on the end of the name for the next monthly folder I am creating, until I’ve created all of the folders that I need. 2017-01, 2017-02, 2017-03 and so on.

And then I repeat until I have each folder I’ll need for the year!

That’s all there is to it. It’s a simple little keyboard shortcut combination to help you create folders in the blink of an eye.

With this method I’m able to create new folders and rename them without typos or mistakes. It’s absolutely heavenly! I have my folders all ready to go!

AND HERE’S THE GOLD: When you have somewhere to put your files before

How to Find Your Old Canva Designs in an Instant (Video Demo)

I’ve got an amazing tech tip to share and it’s all about how to store your Canva design files in an easy-to-find place without hunting them down.

I create lots of graphics, and when I’m creating something inside of Photoshop, I always save the Photoshop PSD file in the same folder as I save the final product such as a JPEG, PNG,  or PDF.

In fact, I find that to simply be a good internal policy. That way, when I want to go and edit a file in future, I know exactly where my editable PSD file is. So all I need to do is open that folder where the image is stored, open the corresponding Photoshop file, make my changes, and use it to create a new version of the image file. So this is a super-logical approach if you’re working in a program that runs on your computer, like Photoshop.

But what if you’re working on an online application like Canva?

If you’ve heard about Canva you’ve surely fallen in love with it! Canva is one of the coolest tools for creating amazing graphics. Not only is it super fun to use but it’s a favorite of graphics newbies, graphics superheroes, and not so graphic designers alike.  You get to create free graphic designs and they have all kinds of templates for you to use so you can fake-it-til-you-make-it, regardless of your design skills.

Can we say total win? Canva is so great to use and many people love it but there’s a problem. There’s always a massive clutter of all of the Canva files you’ve created and edited on the home page.

I’ve recently had an epiphany, which is why I wanted to share this tech tip with you.

How to store your Canva design files in an easy-to-find place

The solution is simply to save the link to the Canva project into the folder I use for to store my output files (the JPG/PDF that I download from Canva). Basically, I’m using the same internal process for graphics created in Canva, as I always do for graphics created in Photoshop!

Ok, Dara, but how do you save a LINK into a FOLDER?!

Since Canva’s program is completely online, and the working document is not a standalone file that you can save to your computer, you can follow this simple trick to save your Canva design into the logical place where you can easily find it!

The good news is that this works both on Mac and PC so it’s a friendly little teach tip for everyone. Everyone gets the green light on this one if you’re working in Google Chrome!

Here’s the video demo for you to follow along, or you can read on for the explanation:

What you’ll do is open up the folder on your computer where you’ll want to save your Canva design. As I mentioned above, I do this in the folder where I have saved the output files (the images

How to Set the Right Google Calendar Reminders (Video Demo)

Well, look at you using your shiny organized Google calendar to manage everything. You’ve got meetings, doctor’s appointments, projects to work on, and everything’s working great for you. You’ve set up all your appointments so well that you even set reminders to notify you a few minutes before each appointment on your calendar! Go you!

I don’t know about you but I love those reminders so much. I love how I can set each appointment on my Google calendar to remind me hours and even minutes before each appointment so I can remember that something’s coming up. If I have a meeting coming up, I set my reminder so that I can gather my meeting materials and get prepared.

If you use Google calendar, surely you’ve noticed that every time you create an appointment, you get those reminders that pop up on your phone, computer, or both. You set them up every time you schedule an appointment time slot on your calendar.

But there’s only one thing…What if you don’t want to manually adjust that reminder every single time you create an appointment?

What if you want all of your appointments to notify you twice: 30 minutes and 5 minutes beforehand with a pop-up?

Here’s the good news! There’s a way to set your reminder preferences so they automatically populate for you. Let’s take a look at how you can do this, even if you’re a new Google calendar user.

First you’ll create an appointment on your Google calendar. After you fill in your appointment information, you’ll click more options. Here you have the opportunity to change how you get notified. The problem is that Google gives you some default settings that are really easy to change.  I personally like to receive my reminders thirty minutes and five minutes before each appointment, but you can change that to be whatever you want. Some people even set their reminders to be the day before and the hour before.

Google gives you default reminder settings that may not suit you, and manually changing the settings on each appointment is a waste of time.

There’s a special but easy setting to edit so that you can control the default settings and never have to manually adjust the reminders on each appointment again!

Here’s how you’ll do it!

First, you’ll want to click on settings and sharing on the left hand side next to your calendar. Then, you’ll want to scroll to event notifications. Here you’ll be able to modify your reminder settings.  

Next, you’ll remove the existing email notification and add a preferred notification time. It can be the day before, an hour before, or even 5 minutes before, it’s totally your prerogative. There. Now you’ve stopped to sing the Bobby Brown song. Congrats! You’ve officially got that song stuck in your head all day!

Now, let’s get back to it.

All of the appointments on my calendar in the how-to video above previously had default reminders set for a pop

How to Continue Your Tabs Where You Left Off using Google Chrome (Video Demo)

If you’re anything like me, you have lots of tabs open across the top of Google Chrome all. the. time.

You don’t have to lose your all your open tabs in Google Chrome when you reboot, or your computer crashes, or your laptop battery dies… Here’s a really quick setting in Google Chrome to fix your tab-losing woes.

This is a really quick setting inside Google Chrome that you may not know about.

We’ve all done it. We’ve all been a victim of it. We’ve all been there. Done that. Worn that t-shirt and lived to face palm hoping our tabs were saved after we got so focused on a project that our laptop died even though we got a notification to plug it in at 15%. We quickly ignore it and the computer goes dead taking our precious Google Chrome tabs with it!

Your screen goes blank and you’re sitting there between “Please! Let me be able to find that website I was on,” and, “Well… THAT just happened. Now what?”

Somehow you muster up the courage to plug in your laptop, press the power button and hope the tabs you were on got saved.

Well I’m here to tell you… You don’t have to cross your fingers and hope for the best anymore because I’ve got the Google Chrome tip of the ages. The one that will help you pick right up where you left off.

Here’s how you’ll do it…

So, in the settings area, there are three dots in the upper right for a PC and on a Mac you can go to edit and then settings in your menu in the upper left. As you scroll down right in the settings area you can choose Open a New Tab or Continue Where You Left Off, and there you have it your lost tabs magically reappear again!

This is my ass-saving trick for when I lose my tabs. After I adjust this setting, I open my browser back up, and it opens up with everything exactly as it was. So simple and brilliant, right? It’s a timesaver that I hope saves you a bunch of time on your next reboot. This is something that happens to us all way too often. Share it with someone you love because this all happens to the best of us.

Do you want more tech tips, organization hacks and productivity tips to make your life easier? Join me in my Facebook group! I post cool hacks often so stay tuned so you can stay in the know!

 google chrome, tech tips, tech hacks, settings

How to Make Lemonade from the Lemons of Credit Card Fraud with Asana (Video Demo)

Credit Card fraud. One of the big scary things we hope and pray we never have to endure, for a variety of reasons. I was recently a victim of credit card fraud on my U.S. Dollar Visa card and when I went to pick up the new card I thought, “This so frustrating. I have so many automatic payments that I have to go and update.”

But, in all the chaos of updating every company I have recurring payments with, I’m making lemonade out of lemons by taking the time to get things in order and make a list. That’s right, a simple list.

I already have to spend my time calling, emailing, or logging onto the 20 places where I currently use this US dollar credit card for monthly payments. I’m using that time wisely, because while I’m doing that, I’m going to compile a list of everywhere that I’m logging into as well as the links just in case I have to do this again!

If you want to see how I’m organizing this process, let’s get started!

Make a List (00:53)

I’m using the project management software Asana for this process. Just to mention, Asana is free and I love using it for my bookkeeping specifically but there’s a lot of other uses for it. One of the features that I love about Asana the most is recurring tasks. But let’s get back to business and look at my credit card fraud issue.

So first, I’ve got my list of payments and places where I’ll need to update my new credit card information. This is a helpful list to have anytime you have a card expire, a new credit card number, or in my case, credit card fraud.

If you have to call or log into 20 different places, having this list will literally save-your-life! Well, not literally, but you get what I’m trying to say here. Every time you get a new company to pay, add them to this list with your account number and/or log-in credentials, the date your payment is due, and the amount you pay. On this list, I also keep places where my credit card may be on file even if I don’t have recurring payments, like PayPal or Amazon.

Using PayPal as an example, I don’t have recurring payments necessarily through PayPal, but I have my card on file so that I can pay through PayPal without pulling out my credit card. This is going to save me time down the road because when I go and log in to order something on Fiverr, I don’t have to go find my wallet, pull out the card, and enter the info. It’s just going to be there with PayPal and I can pay with ease.

Gather Your Payment Info (2:34)

The way that I’ve segmented this is I have started with my full list which includes all of my payments. Next, I went through and I pulled out every transaction that is …

How to Use Chrome Bookmarks to Keep Track of Facebook Groups (Video Demo)

Let me just come right out and say it. I love Facebook groups. We all do! We love the support. We love the friendship. We love the resources and connections.

But what happens when we look up, and we’ve joined 20 or more groups… Oh! I know… we start feeling overwhelmed not knowing how we’re going to keep up with them all.

Someone recently asked me how to more easily keep track of Facebook Groups they’re a part of. They recently switched to Google Chrome so this tip and trick sesh is a two for one!

That’s right superstar! I’m talking about Chrome bookmarks, and how to take control of all the Facebook groups you’re in, and how to have your favorite Facebook groups show up the way that you want.

Let’s get this party started! So if you go to your Facebook homepage you can see the shortcuts to your Facebook groups on the left-hand side of the screen. You used to be able to able to drag them around in the order that you want. Now it’s not easy to make sure that your shortcuts are in the right order and so it’s a little bit frustrating when you’re trying to remember the name of a group or easily find the one that you go to most often.

So here’s what that solution is…

If you are on your Facebook homepage and you go down to explore and click groups, you’ll be able to access the groups page. This is the page that shows all the groups you’re a member of.  In the video above, I’ve gone over to the groups page. Now, what you’re going to do is create a folder inside your chrome bookmarks and save each one of these group links to that folder.

You will do this by right-clicking on the bookmarks bar in the browser. You will then choose add folder and you’ll name your folder. I named my folder fbg because I like to keep things as short as possible so that I can make sure I can fit as many shortcut folders as I can in my bookmarks bar. This is partly why I use these sort of shortcut folders so that I can keep a lot of things that are all related to each other in one folder.

Now that you have your folder, you can simply drag the Facebook links on the group names themselves right into your handy dandy folder. I know. So epic, right! As you drag each link into the folder you’ll magically create bookmarks for each one of your Facebook group links. You can selectively pick and choose which Facebook groups you want to bookmark – that is, you don’t have to create bookmarks to ALL your groups – just the ones that you want to have easy access to!

Once all of your bookmarked links are in your folder you can rearrange the order of them simply by dragging them where you want. You …

Happy Birthday To Me (reflecting on my “Simplify” goal)

Yup, I’m FORTY. I’m not sure how that happened. I mean, I feel like I’m 25.

The gray hairs say otherwise. The crinkles when I smile say otherwise. My improved wisdom says otherwise.

[My smart-assed nature, on the other hand… has always been around.]

And amazingly, I have arrived at forty having recently achieved a number of long-term goals that I’ve been working towards for years.

I started off 2017 with one main goal: SIMPLIFY.
Yeah, yeah, I know. It’s not a Specific, Measurable, Actionable, Realistic, Timely goal. Simplify is the THEME of my goals.

I can barely express how freeing it is to be this on top of things throughout my life and business…

    • I am finally debt-free! (Yup, been carrying that weight on my shoulders and on my line of credit since 2008, believe it or not. WOOT!)
    • I got rid of a bunch of crap. My husband and I moved in together after each having our own apartment in two different cities for the last couple of years. We consolidated, and were able to get rid of all our duplicates and surplusses, and we organized the rest of our belongings. Feels soooo good!
    • I narrowed my business focus and obligations; Quality over Quantity. At the start of 2017, I had FOUR jobs/businesses/contracts AND was managing our rental property.  Much as I like to think I’m SuperWoman, no one can do a halfway decent job at that many different obligations. We sold the house, I finished the contracts, and I’m now down to just two business focuses.
    • I feel amazing, physically (and mentally).I decided to do something “extreme” so that I could FEEL as GOOD as POSSIBLE for the big day (and thereafter). Much to my husband (aka drinking partner)’s chagrin, I embarked on the Whole30. I have loved the overall feeling of improved health, constant alertness, and it has been great to discover that I’m just as energetic and goofy whilst sober :).

IF YOU’RE ONLY GOING TO READ ONE BULLET POINT, THIS IS THE ONE:

  • I cranked up my productivity by getting hyper-organized throughout my business and life. I now have templates set up, procedures documented, passwords logged and selectively and securely shared, computer files and photos backed up and easy to find, my emails all searchable, and my personal emergency file in place (y’know, now that I’m 40!).
     
    ^^ This deep level of feeling organized is the pot of gold at the end of the rainbow.
     
    It’s the culmination of many efforts over several years… going paperless, finding the right technologies (and learning to use them), doing my taxes on time, scaling my business, and delegating more and more… just to name a few.

SO HERE’S A SNEAK PEAK INTO MY 2018…

I’ve created a course all around getting DIGITALLY ORGANIZED.

It’s called Digital Life Mastered. It’s a hyper-supportive digital course that helps busy entrepreneurs gain mastery and control over their business by becoming truly organized – once and for …

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